Forum Replies Created
Eugene, there’s two UNC-hosted options available to you:
First, sharing with Zoom should be able to accomplish what you’d like. Just use share your video as you normally would, and select “only authenticated users can view” and then select “anyone with a Zoom account” from the drop down menu below, which will provide a small amount of security as it will force users to log in to their Zoom account (not necessarily UNC-affiliated) to view the recording. Then, make sure the slider for “viewers can download” is turned off. The recording can then be shared with anyone as needed. (We encourage using a passcode as an extra security precaution.)
A second option is uploading the video to Panopto.unc.edu (if the recording was made after September 5th, it will likely already be there.) After selecting your video, the sharing settings there allow for a bit more customization with security, and are mostly pretty self-explanatory.
Shameless plug here: if you’re interested in learning more about Panopto, sign up for the education session tomorrow at 11 AM to learn more about using it in your class. There are a truckload of great tools available, and it’ll really make remote learning a lot more interesting and engaging.at in reply to: recording narration over ppt slides. sound not working #1794
I’ll open up a ServiceNow ticket in your name, and be in contact with you there to get more information that we probably shouldn’t be sharing publicly. Thanks!at in reply to: New passcode rule: can’t see how to change settings #1791
James, it appears that in the midst of these changes to the security settings, Zoom’s settings page also changed. You are correct that the new setting is now called “Meeting Passcode” and enabling either that OR your waiting room for meetings will satisfy the requirements of the new security policies.
Rosa, only the host of a meeting (most likely you) has the ability to actually start/stop/sort breakout rooms. You can always start students in pre-assigned breakout rooms, then bring them all back to the meeting, and do a random sort into the typical “sort X participants into Y rooms” for another round of different rooms, but there can only be one pre-assigned group.
If you’d like, you can designate your IA as host for a meeting (by clicking on their name in the participant list and making them host) and then they could designate you as co-host, so you can still do screen sharing and other host-esque functions throughout the majority of the meeting. That way, your IA would be the one that could do all the breakout room management.
Susan, if you log in to unc.zoom.us, then click “Recordings” on the left side, then find and click on whichever meeting recording you’d like, at which point one of the files there should be labeled “Audio Only”.
Note that if you changed your settings after the meeting occurred, it will not retroactively apply to all past recordings; only to future meetings.
Frederick, yes, that’s actually pretty quick. Just click on the breakout rooms, then click “Recreate”, then “Recreate all rooms”. Then, you can automatically sort all participants into as many random rooms as are needed. You can always switch back by hitting “Recover to pre-assigned rooms” if needed.
Susan, lots of information incoming here:
This guide from Zoom details a few different ways that video can be laid out during a meeting. This may not be exactly what you’re looking for, but a smaller version of the gallery view should be available, as long as you meet the minimum participant and hardware requirements.
As far as the privacy concerns go, I didn’t get that exact email, so I may not be answering your question exactly here, but I’ve traded a few emails with the general counsel’s office, wherein they talked about how Zoom recordings can get a little bit tricky as far as FERPA goes. Per their advice, it may be best to consider what the bare minimum of recording necessary is for your class on any given day. I’d venture a guess that most class periods do not have to be recorded in a manner that captures protected information every single day, but your mileage may vary.
Our colleagues down at Rice University have put out a guide on FERPA and Zoom, which I’d encourage you to take a look at.
Zoom does indeed have an option in your recording settings labeled “record an audio only file” which creates an .m4a file, in addition to the video, transcript, etc. files created. That can then be shared to students via Warpwire or through Zoom to your class, as needed.
Alexis, this is pretty user and meeting-specific; I’ll open up a ticket with ServiceNow to get more info from you.
Frederick, I’m not aware of a way to do exactly what you’re looking for, but there are two solutions here:
1. Disable “join before host” on your settings, so that early arrivals won’t be able to join the meeting before you join. (They won’t have to try to join repeatedly, they’ll just have a pop up window asking them to wait until you join the meeting.)
2. Don’t record meetings automatically, which may be a better idea, as it’ll let you get your powerpoints started, let students finish joining, etc. before your recordings start.
But perhaps someone brighter than I knows of a way to do exactly what you’re asking….
Heidi, I’d recommend calling 962-HELP; they may need to get more detailed info from you that doesn’t need to be shared publicly here on this forum.
Kelly, I’d recommend checking the “Only authenticated users can join” box, and then selecting the “UNC Zoom SSO” option below that. This will ensure that everyone joining your meeting is A. UNC-affiliated, and B. using their SSO licensed Zoom account.
Registration does indeed work as a manner to take attendance, but it does not force students to use their SSO account, so they could be logging in with a random UNC (or non-UNC) email, and using that. Then you might left with a registration roster full of a mix of email@example.com, firstname.lastname@example.org, gmail, yahoo, etc. addresses to sort out. Using the SSO ensures they will be logged in the reports (via the Florida State page) with their email@example.com address, which will leave you with the exact attendance roster you’re looking for.
Eugene, length of a person’s time in a Zoom meeting is not part of the registration information, per se, but you can access the meeting information a different way by following the directions listed halfway down this page from Florida State University. Begin at “Accessing attendance reports outside of Canvas.” Information for any given meeting you’ve held should be accessible. Keep in mind that it’s not uncommon for a user to join and leave a meeting, but rejoin shortly after, due to wifi problems, computers crashing, switching devices, etc.
Gigi, I’ve had a few of my colleagues try using the file transfer feature, and none of us are able to get it to work. I’ve submitted a ticket to Zoom about this, as there are other folks commenting on social media that they are similarly unable to use it. I’ll let you know what I hear back. Thanks for bringing it to our attention!
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Just to supplement what Eugene stated, yes, you can indeed start your own meeting to test. You can also go to “Audio Options” by clicking the arrow next to the microphone icon in the lower left, where you can view and, if needed, alter your own speaker and mic settings. This window includes a test speaker icon, a test microphone icon (that records a snippet of your voice, and plays it back to you immediately) as well as a visual microphone meter.
If you or your students are having trouble with audio input or output, please take a look at this Zoom help article which gives a few more ways to test.